Our decades-long relationship with City National Bank enables secure, robust, and reliable banking in addition to advanced coordination with our accounting system for nimble and efficient transacting and reporting. We can:

• Develop and maintain funding schedules

• Facilitate all funding invoicing and settlement of final funds upon wrap

• Manage project bank accounts (opening, reconciling, closing, and/or preparing accounts to utilize for subsequent projects)

• Work with other banks when appropriate

• Available to review budgets, fringe tables, fringe applications, etc. ahead of budget lock

• Provide cost reports to production management on a scheduled or as-needed basis

• Deliver Hot Costs on applicable projects

• Drive the project closure process by identifying and chasing outstanding items, providing final accounting reports for project deliverables, and monitoring any outlier items that extend beyond regular wrap (music license fees, etc.)

• Maintain complete and detailed digital accounting and contract records for each project

• Oversee all show contracts/agreements (guilds, staff, crew, talent)

• Facilitate the project setup with the payroll company, including configuration of all digital start/onboarding paperwork, deal memos, and timecard options

• Work with Production Management using a comprehensive payroll grid to communicate and house employee booking information, then coordinate, process, and distribute all payroll for each project

• Maintain systems to help track crew payroll to ensure all crew members have been paid

• Currently utilize Cast & Crew Payroll and their digital payroll services for all employee payments

• Compile all final deal memos and any other payroll archives needed for deliverables

• Work with Production Management to help review and facilitate all show contracts/agreements for venues and vendors

• Utilize established vendor relationships and facilitate necessary new ones to build a reliable and cost-effective vendor network for each production company

• Open and close out vendor accounts as applicable to each project

• Coordinate and process vendor onboarding, invoices, and all other payables for each project

• When required and/or desired, work with Production Management to help create and oversee Purchase Orders for long-term, incremental, or other future payments and ongoing rentals

• Coordinate and process any accounts receivable/bill-back invoices for each project

• Manage P-Card and credit card activity for each project

Hutson Company takes the lead and provides the additional support and guidance for projects taking advantage of tax incentive programs, including but not limited to:

• Review the rules for the applicable tax incentive program and work with Production Management on budget tags, etc.

• Vet costs, vendors, employee records, and other documentation to determine eligibility

• Track and report such costs on the books accordingly

• Facilitate the custom reporting required by third-party auditors and government bodies to complete their reviews

• Compile all necessary backup for each qualified spend for the auditors

• Liaise directly with the third-party auditors and government bodies and work with independent tax incentive consultants if a client chooses to engage with one as an added layer of support

• Facilitate annual 1099 issuance and filing each January for all client activity on our books during the previous year

• Provide full support in the event of any union or other outside audit  

• Hutson Company operates as a fully remote team by design, with shared systems, processes, and active collaboration, keeping our accountants closely connected across every project

• Provide local onsite support when the needs, duration, or complexity of a production make an in-person presence valuable

• Schedule onsite accountant support and travel for productions taking place in distant locations that require in-person support

• Adapt workweeks and weekend coverage around the specific demands of each production